Ross
Well-known member
Forwarded in the hope that you might know someone who would benefit from this information.
HOW TO FORWARD E-MAIL APPROPRIATELY
A friend who is a computer expert received the following directly
from a system administrator for a corporate system. It is an
excellent message that ABSOLUTELY applies to ALL of us who send e-mails.
Please read the short letter below, even if you're sure you already
follow proper procedures.
Please share it with your email buddies!
Do you really know how to forward e-mails? Most of us DO NOT know how.
Do you wonder why you get viruses or junk mail? Do you hate it?
----------
Every time you forward an e-mail, there is information left over
from the people who got the message before you -- namely their
e-mail addresses & names. As the messages get forwarded along, the
list of addresses builds, and builds, and builds, and all it takes
is for some poor sap to get a virus, and his or her computer can
send that virus to every email address that has come across his
computer. Or, someone can take all of those addresses and sell them
or send junk mail to them in the hopes that you will go to the site
and he will make five cents for each hit. That's right, all of that
inconvenience over a nickel!
----------
How do you stop it? Well, there are several easy steps:
----------
(1) When you forward an e-mail, DELETE all of the other addresses
that appear in the body of the message (at the top). That's right,
DELETE them. Highlight them and delete them, backspace them, cut
them, whatever you know how to. It only takes a second. You MUST
click the 'Forward' button first and then you will have full editing
capabilities against the body and headers of the message. If you
don't hit the forward button first you won't have full editing
functions . I particularly dislike having to scroll through 200
Email addresses before I get to the email.
----------
(2) Whenever you send an e-mail to more than one person, do NOT use
the "To:" or "Cc:" fields for adding e-mail addresses.. Always use
the BCC: (blind carbon copy) field for listing the e-mail
addresses. This is the way the people you send to will only see
their own e-mail address.
If you don't see your "BCC:" option click on where it says To: and
your address list will appear. Highlight the address and choose BCC:
and that's it, it's that easy. When you send to BCC: your message
will automatically say 'Undisclosed Recipients' in the 'TO:' field
of the people who receive it.
That way you aren't sharing all those addresses with every Tom, Dick or Harry.
----------
(3) Remove any 'FW:' in the subject line. You can re-name the
subject if you wish or even fix spelling.
----------
This one is very important - please read and heed
(4) ALWAYS hit your Forward button from the actual e-mail you are
reading. Ever get those e-mails that you have to open 10 pages to
read the one page with the information on it? By Forwarding from the
actual page you wish someone to view, you stop them from having to
open many e-mails just to see what you sent. These are the ones that
often end up having picked up a virus from somebody. This is really important!
----------
(5) Have you ever gotten an email that is a petition? It states a
position and asks you to add your name and address and to forward it
to 10 or 15 people or your entire address book. The email can be
forwarded on and on and can collect thousands of names and email addresses.
A FACT: The completed petition is actually worth a couple of bucks
to a professional spammer because of the wealth of valid names and
email addresses contained therein. If you want to support the
petition, send it as your own personal letter to the intended
recipient. Your position may carry more weight as a personal letter
than a laundry list of names and email address on a petition.
(Actually, if you think about it, who's supposed to send the
petition in to whatever cause it supports? And don't believe the
ones that say that the email is being traced, it just ain't so!)
----------
(6) One of the main ones I hate is the ones that say that something
like, 'Send this email to 10 people and you'll see something great
run across your screen.' Or, sometimes they'll just tease you by
saying something really cute will happen.
IT AIN'T GONNA HAPPEN!!!!! (Trust me, I'm still seeing some of the
same ones that I waited on 10 years ago!) I don't let the bad luck
ones scare me either, they get trashed. (Could this be why I haven't
won the lottery??)
----------
(7) Before you forward an Amber Alert, or a Virus Alert, or some of
the other ones floating around nowadays, check them out before you
forward them. Most of them are junk mail that's been circling the
net for Years!
Just about everything you receive in an email that is in question
can be checked out at Snopes. Just go to
http://www.snopes.com or www.truthorfiction.com
----------
It's really easy to find out if it's real or not. If it's not,
please don't pass it on. So please, in the future, let's stop the
junk mail and the viruses.
----------
Finally, here's an idea!!! Let's send this to everyone we know (but
strip my address off first, please).
This is something that SHOULD be forwarded
HOW TO FORWARD E-MAIL APPROPRIATELY
A friend who is a computer expert received the following directly
from a system administrator for a corporate system. It is an
excellent message that ABSOLUTELY applies to ALL of us who send e-mails.
Please read the short letter below, even if you're sure you already
follow proper procedures.
Please share it with your email buddies!
Do you really know how to forward e-mails? Most of us DO NOT know how.
Do you wonder why you get viruses or junk mail? Do you hate it?
----------
Every time you forward an e-mail, there is information left over
from the people who got the message before you -- namely their
e-mail addresses & names. As the messages get forwarded along, the
list of addresses builds, and builds, and builds, and all it takes
is for some poor sap to get a virus, and his or her computer can
send that virus to every email address that has come across his
computer. Or, someone can take all of those addresses and sell them
or send junk mail to them in the hopes that you will go to the site
and he will make five cents for each hit. That's right, all of that
inconvenience over a nickel!
----------
How do you stop it? Well, there are several easy steps:
----------
(1) When you forward an e-mail, DELETE all of the other addresses
that appear in the body of the message (at the top). That's right,
DELETE them. Highlight them and delete them, backspace them, cut
them, whatever you know how to. It only takes a second. You MUST
click the 'Forward' button first and then you will have full editing
capabilities against the body and headers of the message. If you
don't hit the forward button first you won't have full editing
functions . I particularly dislike having to scroll through 200
Email addresses before I get to the email.
----------
(2) Whenever you send an e-mail to more than one person, do NOT use
the "To:" or "Cc:" fields for adding e-mail addresses.. Always use
the BCC: (blind carbon copy) field for listing the e-mail
addresses. This is the way the people you send to will only see
their own e-mail address.
If you don't see your "BCC:" option click on where it says To: and
your address list will appear. Highlight the address and choose BCC:
and that's it, it's that easy. When you send to BCC: your message
will automatically say 'Undisclosed Recipients' in the 'TO:' field
of the people who receive it.
That way you aren't sharing all those addresses with every Tom, Dick or Harry.
----------
(3) Remove any 'FW:' in the subject line. You can re-name the
subject if you wish or even fix spelling.
----------
This one is very important - please read and heed
(4) ALWAYS hit your Forward button from the actual e-mail you are
reading. Ever get those e-mails that you have to open 10 pages to
read the one page with the information on it? By Forwarding from the
actual page you wish someone to view, you stop them from having to
open many e-mails just to see what you sent. These are the ones that
often end up having picked up a virus from somebody. This is really important!
----------
(5) Have you ever gotten an email that is a petition? It states a
position and asks you to add your name and address and to forward it
to 10 or 15 people or your entire address book. The email can be
forwarded on and on and can collect thousands of names and email addresses.
A FACT: The completed petition is actually worth a couple of bucks
to a professional spammer because of the wealth of valid names and
email addresses contained therein. If you want to support the
petition, send it as your own personal letter to the intended
recipient. Your position may carry more weight as a personal letter
than a laundry list of names and email address on a petition.
(Actually, if you think about it, who's supposed to send the
petition in to whatever cause it supports? And don't believe the
ones that say that the email is being traced, it just ain't so!)
----------
(6) One of the main ones I hate is the ones that say that something
like, 'Send this email to 10 people and you'll see something great
run across your screen.' Or, sometimes they'll just tease you by
saying something really cute will happen.
IT AIN'T GONNA HAPPEN!!!!! (Trust me, I'm still seeing some of the
same ones that I waited on 10 years ago!) I don't let the bad luck
ones scare me either, they get trashed. (Could this be why I haven't
won the lottery??)
----------
(7) Before you forward an Amber Alert, or a Virus Alert, or some of
the other ones floating around nowadays, check them out before you
forward them. Most of them are junk mail that's been circling the
net for Years!
Just about everything you receive in an email that is in question
can be checked out at Snopes. Just go to
http://www.snopes.com or www.truthorfiction.com
----------
It's really easy to find out if it's real or not. If it's not,
please don't pass it on. So please, in the future, let's stop the
junk mail and the viruses.
----------
Finally, here's an idea!!! Let's send this to everyone we know (but
strip my address off first, please).
This is something that SHOULD be forwarded
